Less is More; 8 Reasons Why Scheduling Fewer Tasks Makes You More Efficient

Are you feeling overwhelmed by the number of tasks piling on your desk? Do you constantly remunerate about what needs to be done and when? Do you want to better manage your workload? Learning the art of effective time management and planning are essential requirements not only for your personal day to day living but also as a corporate organization. Continue reading to find out why.

While it’s understandable that as a business owner, the tendency of scheduling tasks on tight deadlines is very common, the temptation to multitask in order to manage those tasks is not always the most efficient solution. Despite numerous attempts at multitasking, there will always be outstanding and unfinished personal or business goals, targets and tasks.

As necessary as meeting up with a tight schedule or deadline can be, nothing compares to creating a schedule that revolves around fewer tasks. This is because, aside from the many reasons to do so, the benefits of taking such steps is quite enormous. The task before this piece is to explicitly outline eight reasons for scheduling fewer tasks in order to become a more efficient individual.

Increased Achievement

When you have fewer tasks assigned or scheduled for yourself, combined with a particular time frame, the possibility of achieving a whole lot more is higher. The result of this is usually that each of the tasks might be started, but the probability of completing all the assigned tasks is usually on the low. Hence, the best way for anybody to have an increased achievement is to ensure that a significant step is taken towards achieving the nurtured goals.

Albeit, the greater step is to understand that the accomplishment of small or big goals doesn’t happen all at once. Hence the best bet is to work with a well thought out plan designed with tasks that aren’t too bulky; which helps to evaluate the steps towards goal achievement as each task is completed.

Better Time Management

In every aspect of life, time management is a highly important skill to possess, little wonder why “Time is regarded as money”. The point here is that scheduling fewer tasks on a personal or even professional basis helps you to manage time in a very effective way. When working around fewer tasks with a very tight deadline, it helps to ensure that you’re focused on completing the tasks and it also creates more free time to manage or handle some other demands that might later require your attention.

More Time to Brainstorm About Other Ideas

Realistically, individuals who have the luxury of scheduling fewer tasks for themselves are entrepreneurs and business owners who ironically work the most in order to ensure the effective functioning of their business. Albeit, because of the position of authority occupied by business owners, it’s a possible reality to have them work within few tasks. Having said this, the point is; anyone who works within a selected few tasks will almost certainly be provided with an opportunity to exercise his or her thought system and consequently arrive with a solution that will ameliorate problems of yesteryears.

Support For and From Others

One of the most fulfilling aspects of scheduling fewer tasks as a business owner is that you can easily assist or be assisted with your ideas, thoughts and knowledge. A mind that is too cluttered is useful to nobody, not even the owner. Just like that popular saying “No man is an island or autonomy of knowledge’, therefore, the belief is that, when you work with fewer tasks, at the time of completion there will be more time on your hands to render assistance to people who are in need. Likewise, you will have more clarity to delegate work to team members when needed.

Work and Family Balance

Arguably, one of the most important ideas behind scheduling fewer task is because it’s highly essential to have the right work/family balance. This is because the lifespan of work is longer than that of human beings. What this clearly points to is that, it’s important not to overwork yourself in a bid to meet up with tight deadlines thereby accumulating more work on your desk. The best approach while handling any task should be “Do your best in the most efficient manner and leave the rest”. It’s, therefore, a wrong practice to pile up tasks to take back home; a space that should be for rest ordinarily.

Become an All-round Manager

There’s no gainsaying that any individual who effectively handles fewer tasks alongside other duties assigned, would naturally transform into an excellent manager. This is because, in management, the skills and process required in managing different types of resources are similar. Be it human or material resources. In essence, suffice to say that if any individual is tested with fewer tasks, and succeeds, that might just be foretelling the potentials he or she possesses in the overall management of affairs in a professional setting.

Best Effort and Great Delivery

When fewer tasks are scheduled to be worked upon, there’s no gainsaying that there’s a high chance to commit the totality of your effort without holding back because the assigned tasks are well thought out and planned. Virtually, every leader is desirous of a positive result when tasks are assigned to subordinates to handle. Therefore the chances of turning out a positive result and a great delivery are higher when the tasks on your desk aren’t bulky but fewer.

The Fewer the Tasks, the Healthier You Stay

It’s imperative to understand and have a working knowledge of the fact that with the quest for efficiency, there’s usually a limit to the capacity of tasks some individuals can handle per time before they experience failing health. Most people understand the status of their health, so in order to ensure your health is in perfect condition, the onus is on you to ensure that you don’t undertake tasks that can be detrimental to your wellbeing. If you break down at the point of duty, it still comes back to the saying that the “The lifespan of work is longer than that of human beings”. Take up the tasks when they are assigned to you but ensure it remains with the scope of achievable targets.

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